Xero Cloud Accounting services

Xero keeps your bookkeeping in one place, with bank feeds, receipt capture through Dext and figures you can look at any day of the month. We set it up, move your history across and run it with you as a Xero Certified Advisor.

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Total Books, Xero Cloud accountant

At Total Books, we go above and beyond to make a difference. Our online accounting professionals are here to help growing businesses like yours efficiently manage their finances. We are familiar with Xero and all that it has to offer, and we’ll make sure it is set up to suit your method of working.

We take pride in our attention to detail and fast responses, which is why Xero works so well. You’ll be able to collaborate with us seamlessly from anywhere that provides an internet connection. This means any urgent tax matters or burning questions will be resolved quickly.

I’ve been with Total Books for 4 years, and they consistently impress me with their professionalism and expertise. The team is incredibly knowledgeable and efficient, always handling my accounting needs with speed and accuracy. Their friendly and responsive service makes complex financial matters easy to understand. I highly recommend Total Books for anyone seeking reliable and expert accounting services.

– Walid A. N.

Let us take care of your business accounts with Xero. Contact us today to find out more!

What is Xero accounting software?

Xero is an online accounting software that makes tracking finances and everyday accounting easier for small and medium-sized businesses. You can send invoice reminders, pay bills, track your expenses, manage payroll and do so much more all through the handy online platform. Plus, it makes working with us even easier, as you can collaborate with us directly through the software, whether you’re at home, in the office or on the go!

Xero can also automate many of the mundane tasks, like reconciling bank accounts and creating invoices. This not only speeds up your processes, giving you back more of your time, but it also prevents the risk of human error.

How does Xero accounting software work?

With Xero, everything is backed up on the cloud. This means you can access all of your important data and continue working on your accounts anywhere with internet access. We’ll integrate it into your systems and link it up to any other apps and software you already use.

With our expert Xero training, we can help you make full use of the many handy features of Xero Cloud accounting.

Open Banking API Compliance (UK)

Xero’s UK banking integrations use Open Banking APIs, meaning you get secure, real-time bank feeds that comply with FCA regulations. This improves transparency and minimises data entry errors.

Digital Expense Management Tools (Dext, Hubdoc)

We also connect your Xero with tools like Dext and Hubdoc—automating receipt capture, invoice processing, and document storage so your books are always up to date.

Bank Reconciliation Automation

With Xero, we automate bank reconciliations by connecting live feeds. This ensures every transaction is accurately matched to your records, reducing the risk of missed entries and late adjustments.

Cash Flow Forecasting in Xero

Xero’s cash flow projection tool helps you predict future cash shortages or surpluses. We’ll help you use this to make informed staffing, inventory, or investment decisions—especially useful for seasonal businesses.

We use Xero while building & executing our 13 days cash flow plan run by our fractional finance director.

Xero Projects / Time Tracking for Consultants

For service-based businesses, Xero Projects tracks billable time and costs across clients—ensuring you don’t undercharge and keeping project profitability clear.

HMRC-Recognised Software for the Self-Employed

Xero is HMRC-recognised for Making Tax Digital for Income Tax (MTD ITSA), making it a smart choice for landlords, freelancers, and self-employed professionals preparing for upcoming changes.

My business currently uses a different accounting software. Can you help me switch over to Xero?

We design our accounting packages to be easily adaptable to your needs. So, if you’re already using cloud-based software, we will help you switch to Xero. We’ll carefully install the new accounting software and help you understand its various features while making sure that the integrity of your important data remains safe, secure and correct during the switchover.

Benefits of using Xero

Xero Cloud accounting can be hugely beneficial for your business, and we make sure you get the most out of it. Not only can Xero speed up processes and take away some of the headaches that manual accounting can cause, but it also enables you to communicate with us wherever you are.

Here’s a quick breakdown of what you can expect with Xero software:

- Save time with automated processes (including data entry, invoice management and payroll)

- See your financial data in real-time

- Reduce the possibility of errors

- Secure data protection

- Effortlessly collaborate with your accountants

- Easily adaptable to suit your workflow

Customise Xero by connecting various online apps

Xero Payroll and Pensions (Auto-Enrolment)

Xero’s built-in Payroll module makes managing salaries, auto-enrolment pensions, and HMRC submissions simple. We’ll help configure it for your staff and ensure you stay compliant with UK employment law.

Xero VAT Return Automation

Xero is fully compliant with HMRC’s Making Tax Digital (MTD) regulations for both VAT and Income Tax Self Assessment (ITSA). Whether you’re a VAT-registered business or a self-employed professional preparing for MTD ITSA, we ensure your records are digital-ready. With Xero, tax submissions are quicker, more accurate, and fully integrated with HMRC’s systems.

Xero Reports For Better Business Decisions

Xero’s Analytics Plus gives you access to dashboards that translate numbers into strategy.

View profit trends by product or service
Understand your cashflow forecast over the next 30 or 90 days
Identify performance bottlenecks with KPI dashboards

Digital Record Keeping

Ditch the shoebox of receipts. Xero enables real-time digital receipt capture via mobile, helping you keep records tidy and fully MTD-compliant. All data is automatically synced and stored securely in the cloud.

App Marketplace Integration (Shopify, Stripe, PayPal)

Xero connects with over 1,000+ apps to streamline your operations. We help you integrate with:

Shopify, Amazon, WooCommerce for eCommerce sales
Stripe, PayPal, GoCardless for online payments

Dext and Hubdoc for receipt scanning and automated data capture
These integrations simplify bookkeeping and reduce manual errors.

Our Xero online accounting services

At Total Books, we are passionate about helping business owners and self-employed individuals make the most of modern accounting software. We are Xero Advisor Certified, meaning we have the knowledge, experience and skills to help you fully take hold of your finances.

Take a look at what’s included in our Xero Cloud accounting services:

- Set up and customise Xero to suit your business and workflow (we will also transfer data from any pre-existing accounting software).

- Carefully organise your income and expenses for future budgeting and tax planning.

- Manage the reconciliation of statements and bank transactions.

- Prepare accurate financial reports & dashboards that monitor income and cash flow.

- Implement Xero’s handy payroll feature to handle all payroll processes.

- Ensure you comply with HMRC’s Making Tax Digital.

Provide ongoing support and training so you fully understand your business’s financial situation.

We’ll help automate your VAT return process through Xero’s direct HMRC connection. From digital record keeping to submission, Xero ensures that your VAT obligations are met accurately and on time, while reducing admin time and errors.

Onboarding Journey: Setup → Training → Support

Our onboarding process is simple:

Setup: We customise your Xero profile and import historical data
Training: One-on-one sessions to get you confident with the dashboard
Support: Ongoing assistance and advice whenever needed
Whether it’s your first accounting software or a migration, we make it seamless.

Why choose Total Books as your Xero Cloud accountant?

As your experienced Xero accountants, we’ll use our knowledge and expertise to support your business through every challenge. Whether you need more time to focus on running your business or struggle to stay on top of compliance, our Xero accounting services can take care of those worries.

We’ll ensure you stay ahead of the curve and use the latest tools to speed up the slower side of accounting, like manual data entry. With more time and less stress, you can be fully prepared to make your next business decision.

Looking for a certified Xero accountant? Contact Total Books today to find out how Xero can work for your business.

Sector-Specific Benefits

Our Xero clients span multiple sectors:

E-commerce businesses seeking real-time order reconciliation
Contractors and tradespeople managing CIS and expenses
Professional services with billable hours and project-based invoicing
Health and wellness providers needing secure, compliant accounting
Whatever your industry, Xero adapts to your workflow.

Our happy clients across the UK

Excellent

Total Books (Newport) Accountants, Bookkeepers & Tax advisers

Based on 428 reviews

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Emily P

I can’t recommend Bahir highly enough! He’s a real expert on the Let Property Campaign and knows it inside out, which makes such a difference when it’s something most people find confusing and a bit daunting. He explains everything in plain English, so you always know exactly where you stand.

He’s warm, patient and genuinely kind, and never makes anyone feel awkward or judged. You can tell he really cares about putting people at ease. He’s also very professional and keeps you updated every step of the way.

His pricing is clear and upfront from the very start, so there are no surprises, which is so refreshing.

If you’re in Bristol looking for someone you can trust with this, Bahir is your man. Honestly, you’re in the best hands.

Response from the owner:Emily, what a lovely review. 🙏 We’re so pleased we could support you with your Let Property Campaign disclosure in Bristol, particularly while you were dealing with an HMRC nudge letter, an ongoing request for information and uncertainty around how best to proceed. The Let Property Campaign guidance can understandably feel confusing for individual landlords, especially once HMRC correspondence has already started. Being able to explain the available options in plain English, provide guidance around requesting an extension and then establish clear next steps meant you had a much clearer route forward. 🏡 It’s also wonderful to hear that you valued the friendly, patient and non-judgemental approach, as well as having pricing explained clearly from the outset. Thanks again, Emily, for trusting Total Books with your landlord tax declaration matters. We really appreciate the recommendation and are pleased we could help make the process feel more manageable. 🙏 I hope theat the phone calls, zoom meetings & whats app messages enabled ease of communication whilst you were sat in your home in Bristol and we were in the office Take care from your let property campaign experts Total Books Accountants and tax advisors..

Emily P

I can’t recommend Bahir highly enough! at Total Books.....He’s a real expert on the Let Property Campaign and knows it inside out, which makes such a difference when it’s something most people find confusing and a bit daunting. He explains everything in plain English, so you always know exactly where you stand.

He’s warm, patient and genuinely kind, and never makes anyone feel awkward or judged. You can tell he really cares about putting people at ease. He’s also very professional and keeps you updated every step of the way.

His pricing is clear and upfront from the very start, so there are no surprises, which is so refreshing.

If you’re in Bristol looking for someone you can trust with this, Bahir is your man. Honestly, you’re in the best hands! 😊

Kevin Smith

I’ve been working with Buhir for the past 3 months on my Let Property Campaign], and the experience has been exceptional. From day one, they provided completely non-judgmental guidance, making me feel comfortable and supported no matter how complex or daunting my tax situation.
Their expertise with the Let Property Campaign is invaluable. They broke down complicated regulations into clear, actionable advice and ensure every detail is handled accurately and efficiently. Thanks to their proactive and supportive approach, I feel confident throughout the whole disclosure process.
If you are looking for a highly skilled, approachable, and truly non-judgmental accountant—especially to guide you through a Let Property Campaign disclosure—I can't recommend Buhir highly enough.

Response from the owner:Wow Kevin - What an awesome review for our Let property campaign service. It is one of our firms specialities when it comes to helping Landlords bring matters to a close with the Tax office. We pride ourselves in helping to reduce fines and penalties, reduce property declaration taxes and give our clients real peace of mind. I cant thank you enough for your support with working hard to obtain the required information and trust and honesty in providing the records we need. Please rest assured we will stay with you all the way through this case until it is closed with HMRC 100%. Thanks for your trust, service and ever so awesome review. From Total Books Accountants - Serving Let Property Campaign Clients throught the UK.

Stephen Jones

Great support and excellent advice from Total Books Accountants, Cardiff, regarding taxes for let properties. The free consultation was very helpful and quickly identified a solution to my queries, and gave me great confidence moving forward.
Highly recommended.

Response from the owner:We are really pleased to read this, Stephen. We're delighted that our free personal taxes for property matters consultation helped identify a practical solution to your tax queries and gave you confidence moving forward. Having already carried out your own research, you were aware there were several potential routes available. During our consultation, we were able to draw on over 25 years of experience in property tax advice and personal tax consultancy to identify a simpler, less time-consuming and more cost-effective way of resolving the matter with HMRC. It's particularly rewarding to hear that the advice provided clarity and peace of mind. Helping other clients like yourself across Cyncoed and Cardiff navigate HMRC requirements, property-related tax matters and personal tax obligations is a key part of what we do. We're pleased we've been able to help you so far. Also we look forward to continuing to support you as your affairs are brought fully up to date. Always happy to help from your local Let property accountants in Cardiff

Shaybert Rob

Brilliant company, mind was put to rest by my advisor regarding taxes and had an excellent price to sort everything out.

Response from the owner:Hi Thanks very much for the review. Always trying our best to help our tax clients in the Cardiff area out. Wether its a tax consultancy call to go over your requirements or support with your personal tax return & tax matters we are always happy to help. Looking forward to continuing to help you out in the future. From the Total Books Tax Accountants team in Cardiff

Preservation Fitness

I can’t recommend Bahir at Total Books Newport highly enough. If you’re a sole trader, run a limited company, or own a small to medium-sized business, he’s exactly the kind of accountant you want on your side.

He makes Making Tax Digital (MTD) incredibly simple. What initially felt like a confusing and stressful change became straightforward thanks to his clear advice, patience and expertise. He explains everything in plain English and takes the stress out of the entire process, making it easy to stay compliant with HMRC.

What really sets Bahir apart is his knowledge of tax efficiency. He’s always looking for legitimate, practical ways to help clients reduce their tax bill where possible and makes excellent recommendations that are tailored to your individual business. You genuinely get the feeling that he looks after your money as if it were his own.

He’s professional, responsive, approachable and always happy to answer questions, no matter how small they seem. It’s refreshing to deal with an accountant who genuinely cares about helping your business succeed rather than simply filing your accounts.

If you’re looking for an accountant in Newport who offers outstanding value, expert tax advice and first-class customer service, I wouldn’t hesitate to recommend Total Books Newport. Five stars from me.

Andrew crosse

Property Investor, and Personal Trainer
Bristol

andrew crosse

I can't recommend Bahir at Total Books Bristol highly enough. If you're a sole trader, limited company or run a small to medium-sized business, he's exactly the kind of accountant you want on your side.

He makes Making Tax Digital (MTD) incredibly simple. What initially felt like a confusing and stressful change became straightforward thanks to his clear advice, patience and expertise. He explains everything in plain English and takes the hassle out of the whole process.

What really sets Bahir apart, though, is his knowledge of tax efficiency. He's always looking for legitimate, practical ways to help clients reduce their tax bill where possible and makes excellent recommendations for tax-saving strategies that are tailored to your business. You genuinely get the feeling that he's looking after your money as if it were his own.

He's professional, responsive, approachable and clearly knows his subject inside out. If you want an accountant who will make MTD effortless while also helping you run your business in the most tax-efficient way possible, I wouldn't hesitate to recommend Bahir and the team at Total Books Bristol.

A genuine five-star service from start to finish.

Fatima

Buhir is so kind and knowledgeable, he listened patiently, understood my concerns, and provided me with solutions and reassurance as well as so much useful information. I felt honoured to speak to someone with so much experience and was shocked at how willing he was to help after having been constantly turned down by other firms.

He went above and beyond to help and has genuinely been one of the nicest people I have spoken to. He is very genuine, down to earth and passionate about what he does and you can feel the level of care that he has. Definitely someone with high morals and values who can be trusted and I would highly recommend.

Response from the owner:This really made our day — we genuinely appreciate you taking the time to share this. I know how challenging it can feel after years of studying and still struggling to secure that first AAT trainee accountant role in Newport, so I’m really glad our conversation, guidance, and detailed plan helped bring some clarity and confidence back. You’d clearly put the hard work in already — sometimes it just takes the right direction, a tailored CV approach, and a better understanding of what firms are actually looking for at entry level. I’m pleased the guide and advice gave you that structure and reassurance to keep going, while staying true to your values and ethics. There is so much in the guide that we sent you from linkedin to direct outreach to the accountancy age 50+50 I hope it all helps. Hearing that you felt listened to and supported means a lot. You’ve got the right mindset — now it’s about consistency and applying that strategy. Keep pushing forward, you’re closer than you think, and I’m always happy to help if you need anything along the way. Your local ever so nice Accountants in Newport. P.S we went down the AAT route and our accountancy practice in newport is also licensed by the AAT so you are doing a good qualification.

Shyam Pareek

Thank you. I’m happy to leave an honest review based on my experience. Once we’ve spoken and I’ve received the guidance, I’ll be glad to leave a genuine review.

Response from the owner:Dear Shyam Thanks for the review. I pray that detailed guide on helping you to apply for accoutancy positions with chartered accountancy practices in the UK was useful. As discussed on whats app if you want to jump onto a video call I can go through this and any other support that we can provide in more detail. Thanks for advising on Whatsapp that the guide was useful and you will be sharing it with your friends as well. Take care.

Bina Khatri

I had a discovery call with Buhir at Total Books Cardiff and had a great experience. He was professional, knowledgeable, and took the time to explain the services and pricing in a clear and straightforward way. What impressed me most was that he went the extra mile by sharing practical tips and advice on how we could grow our business, rather than just focusing on the services he offers. His honest, friendly, and supportive approach made the call extremely valuable. Thank you, Buhir, for your time and guidance!

Response from the owner:Hi Bina What an amazing review. We always try our best and you and your husband were just so nice so it was easy to do our accouting thing. I pray that your online business trading in etsy and via your website goes from strength to strength. As mentioned in the meeting you can speak to the HMRC PAYE helpline to help you with your PAYE Online tools software. Also if you need us to do your Ltd company accounts and yearly CT600 tax return please feel free to come back to us. Looking forward to speaking to you again.

Disclaimer:

Please be advised that the completion of the self-assessment, tax returns, accounts & in house bookkeeping is the responsibility of the taxpayer. If you are not a client of Total Books and are using any parts of this guide to complete your own work without direct advice from Total Books, then we will not be held responsible for any mistakes made directly by yourselves.

We always advise seeking professional support from a qualified accountant as tax is a complex area. To speak to one of our experts call us on 02920 026 505

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See why we are the best reviewed accountants across Cardiff and Bristol

Our expert accountancy team is happy to help whatever the issue as we personalise our assistance to meet the individual needs of each of our clients. We’ve received feedback from some of the people we’ve helped so far – here’s what they’ve said:

I've been with Total books for 4 years, and they consistently impress me with their professionalism and expertise. The team is incredibly knowledgeable and efficient, always handling my accounting needs with speed and accuracy. Their friendly and responsive service makes complex financial matters easy to understand. I highly recommend Total books for anyone seeking reliable and expert accounting services.

Walid Al Natour

The team at Total Books have always looked after my accounts with care and detail, offering great advice along the way. Would always recommend to anyone wanting their accounts in safe hands.

Mark Archer

I use these guys every year for my tax self assessment and they are excellent. Very clear and walk me through everything, without being patronising or judgemental at all! Wouldn’t go anywhere else.

Eva Bindeman

Buhir helped me out with managing my taxes for me as it was a first time doing it here in the uk. Very helpful and easy to talk to if I had any questions. Would definitely recommend him if you are looking for an accountant or financial advisor.

Jay Karauna

I would give a very strong recommendation for Total Books. I chose them based on the google reviews and it is absolutely deserving of 5 stars. I had a question relating to payroll tax and foreign tax - he answered all my questions incredibly fast and true to his word didn't charge for the first consultation as we solved everything in 20 minutes. Absolutely stellar and professional, thanks Buhir!

Will Turk

I had a really useful initial call with Buhir Rafiq, one of Total Books' accountants. He had straight forward advice and answered my questions on both personal taxes and my new business partnership. Very helpful.

Holly Tomlinson

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