Xero Cloud Accounting services

Are you fed up wasting time on spreadsheets? Are receipts piling too high on your desk? Let us help you clear things up with Xero cloud accounting.

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Total Books, Xero Cloud accountant

At Total Books, we go above and beyond to make a difference. Our online accounting professionals are here to help growing businesses like yours efficiently manage their finances. We are familiar with Xero and all that it has to offer, and we’ll make sure it is set up to suit your method of working.

We take pride in our attention to detail and fast responses, which is why Xero works so well. You’ll be able to collaborate with us seamlessly from anywhere that provides an internet connection. This means any urgent tax matters or burning questions will be resolved quickly.

I’ve been with Total Books for 4 years, and they consistently impress me with their professionalism and expertise. The team is incredibly knowledgeable and efficient, always handling my accounting needs with speed and accuracy. Their friendly and responsive service makes complex financial matters easy to understand. I highly recommend Total Books for anyone seeking reliable and expert accounting services.

– Walid A. N.

Let us take care of your business accounts with Xero. Contact us today to find out more!

What is Xero accounting software?

Xero is an online accounting software that makes tracking finances and everyday accounting easier for small and medium-sized businesses. You can send invoice reminders, pay bills, track your expenses, manage payroll and do so much more all through the handy online platform. Plus, it makes working with us even easier, as you can collaborate with us directly through the software, whether you’re at home, in the office or on the go!

Xero can also automate many of the mundane tasks, like reconciling bank accounts and creating invoices. This not only speeds up your processes, giving you back more of your time, but it also prevents the risk of human error.

How does Xero accounting software work?

With Xero, everything is backed up on the cloud. This means you can access all of your important data and continue working on your accounts anywhere with internet access. We’ll integrate it into your systems and link it up to any other apps and software you already use.

With our expert Xero training, we can help you make full use of the many handy features of Xero Cloud accounting.

Open Banking API Compliance (UK)

Xero’s UK banking integrations use Open Banking APIs, meaning you get secure, real-time bank feeds that comply with FCA regulations. This improves transparency and minimises data entry errors.

Digital Expense Management Tools (Dext, Hubdoc)

We also connect your Xero with tools like Dext and Hubdoc—automating receipt capture, invoice processing, and document storage so your books are always up to date.

Bank Reconciliation Automation

With Xero, we automate bank reconciliations by connecting live feeds. This ensures every transaction is accurately matched to your records, reducing the risk of missed entries and late adjustments.

Cash Flow Forecasting in Xero

Xero’s cash flow projection tool helps you predict future cash shortages or surpluses. We’ll help you use this to make informed staffing, inventory, or investment decisions—especially useful for seasonal businesses.

We use Xero while building & executing our 13 days cash flow plan run by our fractional finance director.

Xero Projects / Time Tracking for Consultants

For service-based businesses, Xero Projects tracks billable time and costs across clients—ensuring you don’t undercharge and keeping project profitability clear.

HMRC-Recognised Software for the Self-Employed

Xero is HMRC-recognised for Making Tax Digital for Income Tax (MTD ITSA), making it a smart choice for landlords, freelancers, and self-employed professionals preparing for upcoming changes.

My business currently uses a different accounting software. Can you help me switch over to Xero?

We design our accounting packages to be easily adaptable to your needs. So, if you’re already using cloud-based software, we will help you switch to Xero. We’ll carefully install the new accounting software and help you understand its various features while making sure that the integrity of your important data remains safe, secure and correct during the switchover.

Benefits of using Xero

Xero Cloud accounting can be hugely beneficial for your business, and we make sure you get the most out of it. Not only can Xero speed up processes and take away some of the headaches that manual accounting can cause, but it also enables you to communicate with us wherever you are.

Here’s a quick breakdown of what you can expect with Xero software:

- Save time with automated processes (including data entry, invoice management and payroll)

- See your financial data in real-time

- Reduce the possibility of errors

- Secure data protection

- Effortlessly collaborate with your accountants

- Easily adaptable to suit your workflow

Customise Xero by connecting various online apps

Xero Payroll and Pensions (Auto-Enrolment)

Xero’s built-in Payroll module makes managing salaries, auto-enrolment pensions, and HMRC submissions simple. We’ll help configure it for your staff and ensure you stay compliant with UK employment law.

Xero VAT Return Automation

Xero is fully compliant with HMRC’s Making Tax Digital (MTD) regulations for both VAT and Income Tax Self Assessment (ITSA). Whether you’re a VAT-registered business or a self-employed professional preparing for MTD ITSA, we ensure your records are digital-ready. With Xero, tax submissions are quicker, more accurate, and fully integrated with HMRC’s systems.

Xero Reports For Better Business Decisions

Xero’s Analytics Plus gives you access to dashboards that translate numbers into strategy.

View profit trends by product or service
Understand your cashflow forecast over the next 30 or 90 days
Identify performance bottlenecks with KPI dashboards

Digital Record Keeping

Ditch the shoebox of receipts. Xero enables real-time digital receipt capture via mobile, helping you keep records tidy and fully MTD-compliant. All data is automatically synced and stored securely in the cloud.

App Marketplace Integration (Shopify, Stripe, PayPal)

Xero connects with over 1,000+ apps to streamline your operations. We help you integrate with:

Shopify, Amazon, WooCommerce for eCommerce sales
Stripe, PayPal, GoCardless for online payments

Dext and Hubdoc for receipt scanning and automated data capture
These integrations simplify bookkeeping and reduce manual errors.

Our Xero online accounting services

At Total Books, we are passionate about helping business owners and self-employed individuals make the most of modern accounting software. We are Xero Advisor Certified, meaning we have the knowledge, experience and skills to help you fully take hold of your finances.

Take a look at what’s included in our Xero Cloud accounting services:

- Set up and customise Xero to suit your business and workflow (we will also transfer data from any pre-existing accounting software).

- Carefully organise your income and expenses for future budgeting and tax planning.

- Manage the reconciliation of statements and bank transactions.

- Prepare accurate financial reports & dashboards that monitor income and cash flow.

- Implement Xero’s handy payroll feature to handle all payroll processes.

- Ensure you comply with HMRC’s Making Tax Digital.

Provide ongoing support and training so you fully understand your business’s financial situation.

We’ll help automate your VAT return process through Xero’s direct HMRC connection. From digital record keeping to submission, Xero ensures that your VAT obligations are met accurately and on time, while reducing admin time and errors.

Onboarding Journey: Setup → Training → Support

Our onboarding process is simple:

Setup: We customise your Xero profile and import historical data
Training: One-on-one sessions to get you confident with the dashboard
Support: Ongoing assistance and advice whenever needed
Whether it’s your first accounting software or a migration, we make it seamless.

Why choose Total Books as your Xero Cloud accountant?

As your experienced Xero accountants, we’ll use our knowledge and expertise to support your business through every challenge. Whether you need more time to focus on running your business or struggle to stay on top of compliance, our Xero accounting services can take care of those worries.

We’ll ensure you stay ahead of the curve and use the latest tools to speed up the slower side of accounting, like manual data entry. With more time and less stress, you can be fully prepared to make your next business decision.

Looking for a certified Xero accountant? Contact Total Books today to find out how Xero can work for your business.

Sector-Specific Benefits

Our Xero clients span multiple sectors:

E-commerce businesses seeking real-time order reconciliation
Contractors and tradespeople managing CIS and expenses
Professional services with billable hours and project-based invoicing
Health and wellness providers needing secure, compliant accounting
Whatever your industry, Xero adapts to your workflow.

Our happy clients across the UK

Excellent

Total Books (Newport) Accountants, Bookkeepers & Tax advisers

Based on 422 reviews

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andrew crosse

I can't recommend Bahir at Total Books Bristol highly enough. If you're a sole trader, limited company or run a small to medium-sized business, he's exactly the kind of accountant you want on your side.

He makes Making Tax Digital (MTD) incredibly simple. What initially felt like a confusing and stressful change became straightforward thanks to his clear advice, patience and expertise. He explains everything in plain English and takes the hassle out of the whole process.

What really sets Bahir apart, though, is his knowledge of tax efficiency. He's always looking for legitimate, practical ways to help clients reduce their tax bill where possible and makes excellent recommendations for tax-saving strategies that are tailored to your business. You genuinely get the feeling that he's looking after your money as if it were his own.

He's professional, responsive, approachable and clearly knows his subject inside out. If you want an accountant who will make MTD effortless while also helping you run your business in the most tax-efficient way possible, I wouldn't hesitate to recommend Bahir and the team at Total Books Bristol.

A genuine five-star service from start to finish.

Fatima

Buhir is so kind and knowledgeable, he listened patiently, understood my concerns, and provided me with solutions and reassurance as well as so much useful information. I felt honoured to speak to someone with so much experience and was shocked at how willing he was to help after having been constantly turned down by other firms.

He went above and beyond to help and has genuinely been one of the nicest people I have spoken to. He is very genuine, down to earth and passionate about what he does and you can feel the level of care that he has. Definitely someone with high morals and values who can be trusted and I would highly recommend.

Response from the owner:This really made our day — we genuinely appreciate you taking the time to share this. I know how challenging it can feel after years of studying and still struggling to secure that first AAT trainee accountant role in Newport, so I’m really glad our conversation, guidance, and detailed plan helped bring some clarity and confidence back. You’d clearly put the hard work in already — sometimes it just takes the right direction, a tailored CV approach, and a better understanding of what firms are actually looking for at entry level. I’m pleased the guide and advice gave you that structure and reassurance to keep going, while staying true to your values and ethics. There is so much in the guide that we sent you from linkedin to direct outreach to the accountancy age 50+50 I hope it all helps. Hearing that you felt listened to and supported means a lot. You’ve got the right mindset — now it’s about consistency and applying that strategy. Keep pushing forward, you’re closer than you think, and I’m always happy to help if you need anything along the way. Your local ever so nice Accountants in Newport. P.S we went down the AAT route and our accountancy practice in newport is also licensed by the AAT so you are doing a good qualification.

Shyam Pareek

Thank you. I’m happy to leave an honest review based on my experience. Once we’ve spoken and I’ve received the guidance, I’ll be glad to leave a genuine review.

Response from the owner:Dear Shyam Thanks for the review. I pray that detailed guide on helping you to apply for accoutancy positions with chartered accountancy practices in the UK was useful. As discussed on whats app if you want to jump onto a video call I can go through this and any other support that we can provide in more detail. Thanks for advising on Whatsapp that the guide was useful and you will be sharing it with your friends as well. Take care.

Bina Khatri

I had a discovery call with Buhir at Total Books Cardiff and had a great experience. He was professional, knowledgeable, and took the time to explain the services and pricing in a clear and straightforward way. What impressed me most was that he went the extra mile by sharing practical tips and advice on how we could grow our business, rather than just focusing on the services he offers. His honest, friendly, and supportive approach made the call extremely valuable. Thank you, Buhir, for your time and guidance!

Response from the owner:Hi Bina What an amazing review. We always try our best and you and your husband were just so nice so it was easy to do our accouting thing. I pray that your online business trading in etsy and via your website goes from strength to strength. As mentioned in the meeting you can speak to the HMRC PAYE helpline to help you with your PAYE Online tools software. Also if you need us to do your Ltd company accounts and yearly CT600 tax return please feel free to come back to us. Looking forward to speaking to you again.

Rachel Emma

I really appreciated my mentor meeting with Total Books Cardiff. They were generous with their time, gave excellent advice, and shared valuable industry insight. A brilliant experience.

Response from the owner:Hi Rachel as a business mentor working with Business Wales to support local Cardifff and Welsh businesses it is a real pleasure finding a fellow certified accountant / bookkeeper. Helping you grow and answering all your queries and supporting you to do well in the future is in everyones interests. Thanks for your patience with my style of question led and informative insights forom 30 years in the trenches of accouting tax and business. Its been a pleasure mentoring you and I am looking forward to our next session to look at prcing and software and marketing for your Bookkeeping and accounting practice. Take Care.

Lynne Hutton

Had a fantastic call with Buhir to try and understand CGT in the Uk and got a plan moving forward. Very happy to be talking to someone who I know will take the time to explain everything to me, very grateful for this level of service.

Response from the owner:Hi Lynne I was really enjoying talking about all things foregin tax related and I naturally just try my best to help where I can. Looking forward to supporting you with your double taxation affairs. As discused; Confirm your tax status, then confirm the double taxation guidance in the UK - Australia tax treaty. Finally we talk to your australia tax advisor to ensure all is ok. Speak Soon. Your Local, national and international foreign tax experts in Cardiff. Total Books Tax Accountants

Jawad Mustafa

I had the pleasure of speaking with Buhir at Total Books, Cardiff, who guided and shared his vast knowledge as to how to fast track my career into accountancy. It was productive, engaging and insightful with practical steps to implement from the moment our online meeting concluded, which was hugely convenient. Total Book's support goes beyond the 30 minute meeting, and I'm grateful to have their help at all times.

Response from the owner:I have always enjoyed helping to support and advising young trainee accountants with the advice that we have built up over the years as a cardiff, based certified accountancy practise. I appreciate the effort you put into. Approaching me and the attention to the learning of the process of trying to secure a trainee chartered accountancy job during and after when you finish your accountancy degree. It's not easy. I can remember sending out hundreds if not thousands of application letters and emails during my career, whilst I was training to qualify as a certified Aat Accountant. Many years later, actually, a few decades later, it is a blessing and a pleasure to be able to help the younger generation. Keep working hard and praying harder, and you will always be successful, young man. Well done and thanks again for the lovely review as your accounting mentor in Cardiff.

Oliver Hodgson

Fantastic accountant, great advice for my Bristol based limited company.

Response from the owner:HI Oliver. I enjoyed talking to you and discussing the ways of pushing forward your limited company in the digital marketing business that you are currently running. I hope all of the contacts and advices on where and how to continue to grow your company were useful. I reallly like the new app you have created and believe you will do very well It's just reaching out to the right people in the industry. Ensure that you are in top of your finances. Once again as we are specialising in accounting for marketing agencies, and especially those that have limited companies as well. We are always happy to help your Bristol based venture.

Michal Kaczmarz

Around 9 months ago, I found myself overwhelmed with the fact that I’ve stuck my head in the sand with my tax issues, which was never going away and I didn’t know how to deal with it. I came across total books on google, and can honestly say it feels like they have saved my life. I fell behind on 6 years of taxes, and didn’t know what to do with the issue, total books and especially Buhir, have gone above and beyond to help me resolve my late taxes and get on top of everything with such ease and speed to deal with the matter as soon as possible. Since the first day, they have been so transparent about every step of the way and have given me updates at every step. Since that first day, they have kept their word about everything and we have now come to a point that I always needed to be at, and that’s a healthy relationship with hmrc and total books. I would 100% recommend this firm to anyone looking for help with their taxes and any other accounting needs, I have always chosen carry on this relationship for my next 2 tax years and have absolutely no worry at all that they will do the best job possible!

Response from the owner:Dear Mike what a lovely heartfelt review. Its all about taking away you HMRC Worries so you can sleep easier at night. Its all about the AAAAAAHHHHHHHH moment you have when you know it is all over and you can breath easy again with the weight of the worry off your shoulders Its all about knowing where you are in your life with your debts, finances, taxes, earnings and being able to set a new clear path for the future. With Total Peace of Mind. As your Personal Tax Accountants that specialise in resolving historic and undeclared tax issues, setting up payment plans that make sense to the tax payer, speaking to HMRC after waiting over 10 ten times to speak to the right representative. Reducing Tax Fines & Penalties. Arranging transparent pricing options for our clients. Saving Thousands in taxes. Above all its about being a nice Tax Advisor that cares about his clients. I am super happy that we will be able to continue this client / accountant relationship for many years to come. Happy to serve and truly appreciate your trust dear Michal. For anyone else with Historic or current tax queries please feel free to reach out to our Bristol Tax accountants. Total Books. Covering the BS6 Cotham and Redland areas as well.

Mikuni Carruthers Ltd

They’re the best accountnts I’ve had by far and they take all the headache out of everything, which means I can just focus on running the business. They’ve also more than paid for themselves through the money they’ve helped me save. Highly recommended!

Response from the owner:Wow what a lovely review for your business as a you tube creator. Its been great getting on top of all your ltd company accounts and buisenesd and personal and vat tax returns. We do enjoy providing ongoing tax planning and financial advice to help you grow further. Thanks for your trust and kind hearted review. Your Limited company accountants from newport. Take care

Disclaimer:

Please be advised that the completion of the self-assessment, tax returns, accounts & in house bookkeeping is the responsibility of the taxpayer. If you are not a client of Total Books and are using any parts of this guide to complete your own work without direct advice from Total Books, then we will not be held responsible for any mistakes made directly by yourselves.

We always advise seeking professional support from a qualified accountant as tax is a complex area. To speak to one of our experts call us on 02920 026 505

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See why we are the best reviewed accountants across Cardiff and Bristol

Our expert accountancy team is happy to help whatever the issue as we personalise our assistance to meet the individual needs of each of our clients. We’ve received feedback from some of the people we’ve helped so far – here’s what they’ve said:

I've been with Total books for 4 years, and they consistently impress me with their professionalism and expertise. The team is incredibly knowledgeable and efficient, always handling my accounting needs with speed and accuracy. Their friendly and responsive service makes complex financial matters easy to understand. I highly recommend Total books for anyone seeking reliable and expert accounting services.

Walid Al Natour

The team at Total Books have always looked after my accounts with care and detail, offering great advice along the way. Would always recommend to anyone wanting their accounts in safe hands.

Mark Archer

I use these guys every year for my tax self assessment and they are excellent. Very clear and walk me through everything, without being patronising or judgemental at all! Wouldn’t go anywhere else.

Eva Bindeman

Buhir helped me out with managing my taxes for me as it was a first time doing it here in the uk. Very helpful and easy to talk to if I had any questions. Would definitely recommend him if you are looking for an accountant or financial advisor.

Jay Karauna

I would give a very strong recommendation for Total Books. I chose them based on the google reviews and it is absolutely deserving of 5 stars. I had a question relating to payroll tax and foreign tax - he answered all my questions incredibly fast and true to his word didn't charge for the first consultation as we solved everything in 20 minutes. Absolutely stellar and professional, thanks Buhir!

Will Turk

I had a really useful initial call with Buhir Rafiq, one of Total Books' accountants. He had straight forward advice and answered my questions on both personal taxes and my new business partnership. Very helpful.

Holly Tomlinson

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