Xero Cloud Accounting services

Are you fed up wasting time on spreadsheets? Are receipts piling too high on your desk? Let us help you clear things up with Xero cloud accounting.

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Total Books, Xero Cloud accountant

At Total Books, we go above and beyond to make a difference. Our online accounting professionals are here to help growing businesses like yours efficiently manage their finances. We are familiar with Xero and all that it has to offer, and we’ll make sure it is set up to suit your method of working.

We take pride in our attention to detail and fast responses, which is why Xero works so well. You’ll be able to collaborate with us seamlessly from anywhere that provides an internet connection. This means any urgent tax matters or burning questions will be resolved quickly.

I’ve been with Total Books for 4 years, and they consistently impress me with their professionalism and expertise. The team is incredibly knowledgeable and efficient, always handling my accounting needs with speed and accuracy. Their friendly and responsive service makes complex financial matters easy to understand. I highly recommend Total Books for anyone seeking reliable and expert accounting services.

– Walid A. N.

Let us take care of your business accounts with Xero. Contact us today to find out more!

What is Xero accounting software?

Xero is an online accounting software that makes tracking finances and everyday accounting easier for small and medium-sized businesses. You can send invoice reminders, pay bills, track your expenses, manage payroll and do so much more all through the handy online platform. Plus, it makes working with us even easier, as you can collaborate with us directly through the software, whether you’re at home, in the office or on the go!

Xero can also automate many of the mundane tasks, like reconciling bank accounts and creating invoices. This not only speeds up your processes, giving you back more of your time, but it also prevents the risk of human error.

How does Xero accounting software work?

With Xero, everything is backed up on the cloud. This means you can access all of your important data and continue working on your accounts anywhere with internet access. We’ll integrate it into your systems and link it up to any other apps and software you already use.

With our expert Xero training, we can help you make full use of the many handy features of Xero Cloud accounting.

Open Banking API Compliance (UK)

Xero’s UK banking integrations use Open Banking APIs, meaning you get secure, real-time bank feeds that comply with FCA regulations. This improves transparency and minimises data entry errors.

Digital Expense Management Tools (Dext, Hubdoc)

We also connect your Xero with tools like Dext and Hubdoc—automating receipt capture, invoice processing, and document storage so your books are always up to date.

Bank Reconciliation Automation

With Xero, we automate bank reconciliations by connecting live feeds. This ensures every transaction is accurately matched to your records, reducing the risk of missed entries and late adjustments.

Cash Flow Forecasting in Xero

Xero’s cash flow projection tool helps you predict future cash shortages or surpluses. We’ll help you use this to make informed staffing, inventory, or investment decisions—especially useful for seasonal businesses.

We use Xero while building & executing our 13 days cash flow plan run by our fractional finance director.

Xero Projects / Time Tracking for Consultants

For service-based businesses, Xero Projects tracks billable time and costs across clients—ensuring you don’t undercharge and keeping project profitability clear.

HMRC-Recognised Software for the Self-Employed

Xero is HMRC-recognised for Making Tax Digital for Income Tax (MTD ITSA), making it a smart choice for landlords, freelancers, and self-employed professionals preparing for upcoming changes.

My business currently uses a different accounting software. Can you help me switch over to Xero?

We design our accounting packages to be easily adaptable to your needs. So, if you’re already using cloud-based software, we will help you switch to Xero. We’ll carefully install the new accounting software and help you understand its various features while making sure that the integrity of your important data remains safe, secure and correct during the switchover.

Benefits of using Xero

Xero Cloud accounting can be hugely beneficial for your business, and we make sure you get the most out of it. Not only can Xero speed up processes and take away some of the headaches that manual accounting can cause, but it also enables you to communicate with us wherever you are.

Here’s a quick breakdown of what you can expect with Xero software:

- Save time with automated processes (including data entry, invoice management and payroll)

- See your financial data in real-time

- Reduce the possibility of errors

- Secure data protection

- Effortlessly collaborate with your accountants

- Easily adaptable to suit your workflow

Customise Xero by connecting various online apps

Xero Payroll and Pensions (Auto-Enrolment)

Xero’s built-in Payroll module makes managing salaries, auto-enrolment pensions, and HMRC submissions simple. We’ll help configure it for your staff and ensure you stay compliant with UK employment law.

Xero VAT Return Automation

Xero is fully compliant with HMRC’s Making Tax Digital (MTD) regulations for both VAT and Income Tax Self Assessment (ITSA). Whether you’re a VAT-registered business or a self-employed professional preparing for MTD ITSA, we ensure your records are digital-ready. With Xero, tax submissions are quicker, more accurate, and fully integrated with HMRC’s systems.

Xero Reports For Better Business Decisions

Xero’s Analytics Plus gives you access to dashboards that translate numbers into strategy.

View profit trends by product or service
Understand your cashflow forecast over the next 30 or 90 days
Identify performance bottlenecks with KPI dashboards

Digital Record Keeping

Ditch the shoebox of receipts. Xero enables real-time digital receipt capture via mobile, helping you keep records tidy and fully MTD-compliant. All data is automatically synced and stored securely in the cloud.

App Marketplace Integration (Shopify, Stripe, PayPal)

Xero connects with over 1,000+ apps to streamline your operations. We help you integrate with:

Shopify, Amazon, WooCommerce for eCommerce sales
Stripe, PayPal, GoCardless for online payments

Dext and Hubdoc for receipt scanning and automated data capture
These integrations simplify bookkeeping and reduce manual errors.

Our Xero online accounting services

At Total Books, we are passionate about helping business owners and self-employed individuals make the most of modern accounting software. We are Xero Advisor Certified, meaning we have the knowledge, experience and skills to help you fully take hold of your finances.

Take a look at what’s included in our Xero Cloud accounting services:

- Set up and customise Xero to suit your business and workflow (we will also transfer data from any pre-existing accounting software).

- Carefully organise your income and expenses for future budgeting and tax planning.

- Manage the reconciliation of statements and bank transactions.

- Prepare accurate financial reports & dashboards that monitor income and cash flow.

- Implement Xero’s handy payroll feature to handle all payroll processes.

- Ensure you comply with HMRC’s Making Tax Digital.

Provide ongoing support and training so you fully understand your business’s financial situation.

We’ll help automate your VAT return process through Xero’s direct HMRC connection. From digital record keeping to submission, Xero ensures that your VAT obligations are met accurately and on time, while reducing admin time and errors.

Onboarding Journey: Setup → Training → Support

Our onboarding process is simple:

Setup: We customise your Xero profile and import historical data
Training: One-on-one sessions to get you confident with the dashboard
Support: Ongoing assistance and advice whenever needed
Whether it’s your first accounting software or a migration, we make it seamless.

Why choose Total Books as your Xero Cloud accountant?

As your experienced Xero accountants, we’ll use our knowledge and expertise to support your business through every challenge. Whether you need more time to focus on running your business or struggle to stay on top of compliance, our Xero accounting services can take care of those worries.

We’ll ensure you stay ahead of the curve and use the latest tools to speed up the slower side of accounting, like manual data entry. With more time and less stress, you can be fully prepared to make your next business decision.

Looking for a certified Xero accountant? Contact Total Books today to find out how Xero can work for your business.

Sector-Specific Benefits

Our Xero clients span multiple sectors:

E-commerce businesses seeking real-time order reconciliation
Contractors and tradespeople managing CIS and expenses
Professional services with billable hours and project-based invoicing
Health and wellness providers needing secure, compliant accounting
Whatever your industry, Xero adapts to your workflow.

Our happy clients across the UK

Excellent

Total Books (Newport) Accountants, Bookkeepers & Tax advisers

Based on 379 reviews

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Thiya Nagi

I discussed accounting AAT roles with Buhir.

I was given clear and practical steps in regard to helping me utilise my AAT qualification. Buhir was straight to the point and is a genuinely helpful as a Aat accountant from Newport.

Response from the owner:Thanks you Mr Thiya Nagi. I too trained with the Aat as a licensed Aat Accountant. Well done for reaching out to me and taking on the guidance that I gave you regards finding an Accountancy firm in Newport. Keep up the hard work and it won't be long before you manage to find the right Practice for you. As mentioned also try the Acca and Icaew chartered accountants in Newport. As they may be able to help you as well. If you work for a smaller firm you will get more experience with different Sme,s ltd companies and sole traders. Yet if you work with a larger firm you may just be doing one thing like bookkeeping or Vat. Please keep in touch via WhatsApp so I can support you with your search for the right accountancy practice to work with.

Mr Flooring

Invaluable knowledge and advise on today's 'making tax digital' course! Everything was clearly articulated, with easy visual slides in a positive and friendly manor with practical takeaways. I would highly recommend using their services.

Response from the owner:Thanks for coming to my talk and leaving a review. Regards the personal tax for the self employed mtd and landlord tax mtd. I hope the advice and guidance on what it is, how to register and how to get set up with hmrc online to obtain your authorisation code was useful. Once again good luck with your flooring business in Bristol. If ever you need any personal tax support please let me know.

Patricia Ogri

Very informative and Buhir has a great knowledge of the UK taxation system. . I have learnt a lot.

Response from the owner:Dear Patricia I really appreciate your kind words about our Talk we gave on the uk tax system and uk tax changes that are to take place after Apr 2026. The Uk personal tax filing landscape is seeing the biggest change in it Has had for many many years. I really do recommend getting the software.And the h m r c logins and the process of filing setup as soon as possible. Giving you a chance to try it all and get on top of it. It's a big change, and it looks as though the u k government are pushing taxpayers to learn to do things themselves.So much more. As you local bristol accountant, we are always here to help.If you need that.

oliver Kendall

Great details and trustworthy talk today. Thanks

Response from the owner:Hi Oliver Thanks for the review for my talk on Making tax digital for the self employed and landlords. At the Park Centre in Knowle West Bristol yesterday. Its always quite nerve racking with butterflies and lots to say and think about. I hope the useful information on tax planning and allowable expenses for the self employed was useful as well. Good luck with your business endeavours and if ever you need to reach our to our Bristol branch of total books pleae call the office on 0117 233 0465 or whats app us on 07307386667. Pnce again thanks for coming to the talk. P.S The links to the ICAEW and LITRG are also very good in the presentation slides that we emailed to you

Vanessa Voinic

Buhir was extremely helpful and professional. He meticulously went through every step, offered helpful suggestions and patiently answered all my questions.
He offered professional and knowledgeable guidance.

Response from the owner:Hi Vanessa. I enjoy being a helper and have completed thousands of tax returns and your work was already very meticulous so I enjoyed going through everything with you during our zoom online meeting. Hopefully the meeting recording will be a reminder to enable you to complete this yourself next year as well. I am glad we managed to make a few suggestions on tax planning and investments like SEIS and VCT's that are always tax effecient vehicles for massive tax savings. Well done to being so good at what you do. May the angels from above always look over your expertise. P.S Thanks for following my lead during the tax return review meeting I hope the meeting notes that we prepared as a follow up for you were useful as well. As always if ever you need to reach out again please feel free to whats app or call or email.

jj2515 Joseph

I am currently a second-year accounting, finance and management student at the University of Nottingham who was struggling during my search for an internship in my related course. After speaking to a practising owner (Buhir), he has significantly helped to boost my understanding of ways of acquiring a summer internship. In addition to providing me with immense knowledge that could not be found elsewhere. It has provided me with insight into ways I can effectively apply to some of the largest accountancy practices around me (such as Pwc , KPMG, Moore UK and others) in addition to how to contact and with stay in touch with finance directors and chartered accountants of these companies.

Response from the owner:Dear Jo, If you continue to try your best to find a job as a qualified and licensed accountant, you will be successful in finding a role that will lead you to becoming a chartered accountant one day. Thanks for speaking with me and transcribing the advice on your iPhone so you can replay the meeting notes and work on the techniques I gave you. As I said, continue sending application packs directly to decision-makers, such as finance directors and the managing partners of local certified practising accountants. Don't be put of by 100 or even 500 no s eventually when you land one starting role it will all be worth it. Take care and please feel free to reach out if you need anything else. Well done for finding me and reaching out to Total Books in Newport all the way from Nottingham.

Erfan Ali

I am an accountancy student and am receiving support and guidance from Buhir Rafiq in finding a graduate position within the accountancy profession.

Response from the owner:Thanks for the review and good luck in securing a role as a qualified accountant. I AM LOOKING FORWARD to guiding you further in finding the right accounting role. Well done on your studies and proactive approach to becoming an accountant. Hard work and good ethics always pays off. Speak soon.

ben dewey

I used Total Books Bristol for advice about: Foreign Income, Double Taxation and Inheritance Tax. My advisor was a chap called Buhir who was very knowledgeable and prompt to return my call. I would highly recommend this business to anyone seeking any of their services. They also have an office in Cardiff.

Response from the owner:HI Ben So here goes the story. From worried client to expert USA double taxation and USA based foreign tax advice I am sure that our contact in America as well as the guidance from the UK USA double taxation treaty coupled with speaking to the IRS will resolve your worries. Its always much better to speak to an expert on these foreign income affairs to ensure everything is above board when it comes to the USA IRS tax offices and the UK HMRC Taxes. Really appreciate the review and looking forward to working with you after the advice has been reviewed and acted upon. Was nice talking to you on the phone and glad to send over the guidance that we went through via email Take care. P.S if anyone else wants to speak to a Bristol based foreig tax expert please just reach out. We also cover the BS8 Failand & Hotwells areas of Bristol

Lee Johnson

Total Books have been superb from start to finish. The make things simple and the saved me money! Would have highly recommended.

Response from the owner:We appreciate nice clients that need help with their property and slf employed taxes. Always at hand to get the work done. I really have enjoyed using Whats App for messahes it makes life a lot easier being able to answer queries in an instant. Thanks for being so forthcoming and available to answer our tax return questions and I hope that the advices on wealth tax planning with Tiffany went well. Looking forwards to continuing to help you with your tax preperation and filing work in the future Your favourite Tax experts in bristol

Darran Waite

I’ve used Total Books for many years and they have always provided a first class service. Buhir and Adil are always at the end of the phone when needed and their advice and quality of service is first class. Never had any complaints and would recommend them to anyone.

Response from the owner:Hi Darren thanks for reviewing us as a local untrusted accountant in the Newport area. It's really nice to read the reviews from our clients and it's always nice working with you as well. I pray the boy is growing up well and you're architecture business is going from strength to strength. Doing you limited company accounts and your sole trader self-assessment as well as just providing advice and guidance along the way is what we are here to do for you. It makes it so much better when we can work with our clients have a bit of fun along the way and just be nice. We have a motto it's nice to be nice and we're always available on our WhatsApp and teams zoom or you can pop into the office as well whenever you want as you know. Once again thanks for being a loyal customer and friend. I hope the phone call we had the other day where we were discussing your payments on account for the self-assessment system which can be quite confusing at times was ok. It's not easy because HMRC's online portal can be a bit overwhelming as well. So I'm glad we managed to workout that your tax was not as high as you had initially worried about. As stated before if ever you need anything just reach out we're always here

Disclaimer:

Please be advised that the completion of the self-assessment, tax returns, accounts & in house bookkeeping is the responsibility of the taxpayer. If you are not a client of Total Books and are using any parts of this guide to complete your own work without direct advice from Total Books, then we will not be held responsible for any mistakes made directly by yourselves.

We always advise seeking professional support from a qualified accountant as tax is a complex area. To speak to one of our experts call us on 02920 026 505

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Our expert accountancy team is happy to help whatever the issue as we personalise our assistance to meet the individual needs of each of our clients. We’ve received feedback from some of the people we’ve helped so far – here’s what they’ve said:

I've been with Total books for 4 years, and they consistently impress me with their professionalism and expertise. The team is incredibly knowledgeable and efficient, always handling my accounting needs with speed and accuracy. Their friendly and responsive service makes complex financial matters easy to understand. I highly recommend Total books for anyone seeking reliable and expert accounting services.

Walid Al Natour

The team at Total Books have always looked after my accounts with care and detail, offering great advice along the way. Would always recommend to anyone wanting their accounts in safe hands.

Mark Archer

I use these guys every year for my tax self assessment and they are excellent. Very clear and walk me through everything, without being patronising or judgemental at all! Wouldn’t go anywhere else.

Eva Bindeman

Buhir helped me out with managing my taxes for me as it was a first time doing it here in the uk. Very helpful and easy to talk to if I had any questions. Would definitely recommend him if you are looking for an accountant or financial advisor.

Jay Karauna

I would give a very strong recommendation for Total Books. I chose them based on the google reviews and it is absolutely deserving of 5 stars. I had a question relating to payroll tax and foreign tax - he answered all my questions incredibly fast and true to his word didn't charge for the first consultation as we solved everything in 20 minutes. Absolutely stellar and professional, thanks Buhir!

Will Turk

I had a really useful initial call with Buhir Rafiq, one of Total Books' accountants. He had straight forward advice and answered my questions on both personal taxes and my new business partnership. Very helpful.

Holly Tomlinson

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